Document Vault
Whenever the institution generates an official document for a student, such as a bonafide certificate, transfer certificate, or fee structure, or for a staff member, such as an offer letter, appointment order, or experience certificate, the system saves a complete record of that document. This means the document’s details can be referred to again later instead of relying only on the printed copy.
Key Features of bloombyte ERP
Auto-Generated Document Vault for Students & Staff in ERP
Each document record includes the document type, the person it belongs to, who generated it, and the date and time it was created. This helps the institution identify each document accurately, even when multiple documents of the same type are issued to the same person. The latest document can also be easily identified.
The system uses the document type to identify which service category it belongs to. For example, when a student requests a bonafide certificate, the system can recognize when that certificate has been generated and connect it to the original request. This helps track the request from submission to completion.
The system records the exact date and time each document is generated. This information helps other parts of the system confirm whether a request has actually been fulfilled. Instead of assuming a request is complete, the system can verify that the required document was generated and check when it happened.